Virginia Episcopal School

Virginia, United States

See more stories
Marcia Yochum
Dean of Students

What was the biggest challenge before you used Boardingware at your school?

Student accountability involved a cumbersome, decentralised system of paperwork

What was the process of getting started with Boardingware like?

The Boardingware staff walked us through the process of system set up and helped guide us in creating accountability systems that worked for us. We chose to make very few changes to our accountability processes, for example calling leaves consistent names and requiring the same input for leaves, which helped our community easily adjust to the new systems of accountability.

What has the success/support team at Boardingware been like to work with?

The support staff at Boardingware has been very helpful and responsive when we have had issues or questions, and they look for customer input on ways to improve their product. The staff certainly helped us figure out how to tailor the Boardingware system to meet our specific needs.

What was it like to get the rest of your team up and running with Boardingware?

As we involved key faculty in feedback and decision-making along the way, we had support and enthusiasm among most stakeholders, and a team of people who could help those students and faculty who struggled with changes at first. After a period of time, everyone came to greatly appreciate the advantages and ease of use that Boardingware provides.

What has allowed you to be so successful with Boardingware?

Having an administrative team that is comfortable with technology, knows the school's accountability systems, and can think through how to structure a successful roll out has been very beneficial. Also having a team of faculty and staff who own the success of implementation made a huge impact, and making sure roll out was timed so that people had the knowledge they needed at that particular time was helpful so that folks were not overwhelmed. Also, having a team of administrators who debrief and review how well systems are being used on a regular basis is important to maintaining accuracy and integrity in accountability processes.

Has there been a particular Boardingware feature that has helped you the most?

We have greatly appreciated the simplicity that Boardingware has provided in helping us create a safe and healthy campus. The simple process of sign ins at meals and on dorm have actually allowed faculty to get to know new students more quickly, and facilitated more student and faculty connection as Boardingware requires less time to account for where students are. The weekend leave process has helped us partner more seamlessly with parents, and transparency in town permission sign outs has helped VES and parents reinforce and ensure safe and healthy boundaries for students who go off campus on weekends.

What would you say to other schools looking to implement Boardingware at their school?

Boardingware provides a great number of resources for enhancing your accountability systems. Having all of those systems centralised and easily accessible from any computer, iPad, or cell phone certain helps faculty and administration at VES care for our entire boarding student population outside the  academic day.

What made you choose Boardingware over the other options out there?

Boardingware seems to understand the needs of a Boarding school community, and provide the systems for accounting for students outside the class day.

Sound familiar? Find out how Boardingware could work at your school with a no-obligation demo
Talk to an expert

About Virginia Episcopal School

Virginia Episcopal School is a highly selective college preparatory school located in Lynchburg, Virginia, United States. The school was first conceived in 1906 by the Reverend Robert Carter Jett. After many years of tireless work by Jett and others, the school opened its doors to students in September 1916. By design, VES is a coeducational day and boarding community of approximately 245 students representing 20 states and countries. Virginia Episcopal School's 160-acre (0.65 km2) campus is located above the James River in Lynchburg along the foothills of the Blue Ridge Mountains. 

School Website: www.ves.org